Fieldwork
What happens when we arrive at your warehouse
This page maps the on-site path for a warehouse network finance audit. Use it to brief supervisors and finance before our first day.
Why a dedicated fieldwork brief
Distribution finance audits fail quietly when dock teams are surprised by sampling or when transfer binders are locked in someone’s car. SmartDistSys shares this path so your network knows who we need, when, and what evidence closes each step.
Review the flagship engagementThe path, day by day
- Document request, two weeks out Transfer journals, inventory aging, valuation policy, cost-center trial balance, and site access contacts.
- Opening meeting Finance and warehouse managers align on cut-off dates, bonded areas, and night-move patterns.
- Floor sampling Selected aisles, damaged-goods cages, and goods-in-transit staging — timed around receiving windows.
- Transfer trail reconstruction Unmatched notes and timing differences between hubs are listed with supporting evidence.
- Draft findings with your team We walk exceptions before anything is finalized, so operations can confirm or correct context.
- Final pack and clarification window Written findings with prioritized adjustments, plus a short window for follow-up questions.
What supervisors should prepare
- Clipboards or digital logs for the last month of overnight moves
- Keys or escorts for slow-moving and damaged stock areas
- A quiet desk near the floor for reviewing samples mid-day
- Names of leads who know seasonal quirks (festival surges, typhoon holds)
Coverage note for Taiwan networks
We routinely work southern hubs from our Tainan office and travel north when a network requires it. Multi-site weeks are scheduled in geographic clusters to respect receiving calendars.
Schedule a scoping call