Why transfer notes go missing between twin hubs

Paired warehouses that swap stock overnight often treat the transfer note as a dock courtesy rather than a financial document. The truck leaves; the note stays on a clipboard until morning; the receiving hub posts a different quantity after a quick recount.

By month-end, finance sees a goods-in-transit balance that refuses to clear. The usual suspects: notes signed after the truck departed, duplicate reprints after printer jams, and SKUs swapped mid-route without a revised line.

Before close, ask both hubs to list unmatched outbound and inbound notes for the last ten nights. Sort by value, not by convenience. High-value mismatches deserve a phone call to the supervisor who was on shift — not a plug entry.

During SmartDistSys transfer reviews we also check whether night-move schedules changed after the valuation policy was written. A new festival route that never updated the journal map creates silent gaps that look like theft but are really process drift.